The following are the team functional areas. Each team will be led by one Team Captain who will participate in the planning and coordination meetings leading up to race day, who will be in charge of their functional area on race day and who will guide and direct the volunteers participating in that team prior to and on race day.

1. Check In. This area will include the following activities:

• Packet Pick Up, pre-race and race day
• Check In, race day
• Registrations, on site, race day, data collection for timing
• Purchases, incl chips, Buffs, registrations, etc.

2. Environment. This area will include the following activities:

• Volunteer Coordination, pre-race and on site, guiding and directing as needed
• Public Address, Announcements, Music, Awards
• Information Kiosk and displays
• Prizes and Giveaways

3. Expo. This area will include the following activities:

• Main Area table setup, display and flow
• Vendor booth setup and traffic flow
• Kid's Zone and NITRO coordination
• Fairy House activity zone

4. Traffic. This area will include the following activities:

• Event Signage
• Parking
• Road Management
• Start/Finish Line Setup and Management
• Start/Finish Aid Station setup, refreshing and tear down
• Chip Removal

5. Course. This area will include the following activities:

• Course. Assistance with setup, marking and signage
• On Course Aid Stations 
  
• Course Marshal coordination 
• First Aid/Paramedics/FWFD
  
• Course Photography
• Course Tear down and cleanup

The following is the meeting schedule and general agenda for the 2015 planning cycle. Dates may be cancelled if they become unnecessary.

• Thursday, July 16 - finalize promotional material and promotion and material distribution plans, sponsorship and fundraising planning, giveaway and prize planning, and swag selection.
• Tuesday, July 21 - ongoing activities, plus Three Rivers Running coordination, volunteer recruitment/planning, and review of participation promotion efforts and effectiveness.
• Thursday, August 6 - Core team meeting - High Level Review/Risks
• Tuesday, August 11 - ongoing activities, plus Kid's Area planning, NITRO ("Kid's Zone") coordination, and food/aid station planning.
• Thursday, August 27 - ongoing activities, plus Race Day planning - layout of expo areas, start/finish areas, activities, schedule, announcements, 
• Tuesday, Sep 1 - ongoing activities (Race Day planning) as well as Race Course planning - layout, marking, course marshals/volunteers, aid, road safety, signage requirements. Volunteer coordination.
• Thursday, Sep 10 - Core team meeting - High Level Review/Risks
• Tuesday, Sep 22 - RACE DAY PREP - packet assembly, signage making, volunteer planning and coordination. Race Day schedule and info packets finalized and prepared for distribution to all volunteers,
• Thursday, Oct 1 - FINAL RACE DAY PREP - packet assembly, signage making, volunteer planning and coordination.
• Sunday October 4 - RACE DAY
• Post Race - TBD - Follow ups, thank you’s, survey, lessons learned and changes for next year, sponsorship drive kickoff.